Why I stopped using OmniFocus

apps, Productivity, Tech

I’ve been a user of OmniFocus on and off for years but on the most recent test I finally decided it isn’t the app for me.

I still think it’s one of the quickest ways to get stuff out of your head and into an inbox but for me it was adding a layer of detail that I needed to stop fussing over.

I liked the forecast view where I could see what my day looked like, including Calendar appointments but being fixed to scrolling sideways and showing tagged or items with a specific due time was limiting for me.

I do a lot of repeating tasks and found that OmniFocus wasn’t the quickest to enter these but to be fair if did have the most flexibility of the apps I tested in terms of options.

At the end of the day I just don’t think my brain works in a way that OmniFocus likes. I like to have a free today list with no time elements, I like to see my calendar in a scroll view and whilst a good Apple Watch app I found it too fiddly to get it to work as I need I.e. I wanted everything that I might do today and not just with a due time. I tagged ‘today’ but couldn’t get a perspective to work on the watch well.

Don’t get me wrong it’s one of the best apps out there but I’ve finally come to the conclusion it isn’t for me.

How to reorder projects in OmniFocus

apps, How to, Productivity, Tech

I’ve started to use OmniFocus folders as my areas of focus, such as career and financial. Within these I have projects such as podcast and blog. They are building up and seem to stay in the same order they are created in. Well the good news is that you can reorder these.

To do this simply tap on one and hold. You’ll then be able to order them by moving around.

I’d like to see a sort order added to the app, if anyone knows a better way please let me know.

How to quickly get back home in OmniFocus

apps, How to, Productivity, Tech

Whilst listening to an episode of Mac Power Users there was a really great tip shared by David when using OmniFocus.

I wanted to post this to help me remember more than anything but hopefully you will find this useful too.

If you are deep down in a project and want to quickly get back to the home you can simply long press the ‘back’ button. This may not say back but it will labelled with whatever the sub division you are in. This doesn’t matter as its always the button in the top left.

This has already saved me a tonne of taps.

How to quickly add a repeating task in OmniFocus

apps, How to, Productivity

I do a lot of repeating tasks and found creating them in OmniFocus a little time consuming. For each task I had to tap ‘show more’ in the inspector and before I could do anything with it.

Thankfully I’ve found a quicker way.

Tap on any task you’ve already created (this won’t work on a new task you’re creating). Tap ‘show more’ then tap ‘customize inspector’. This then let’s you drag and drop the fields you use the most when creating a new task.

How to build habits using OmniFocus

apps, How to, Productivity, Tech

I’ve used a few different apps over the years to try to build good habits but in the end they all fall by the wayside. The main reason for this is I’m not seeing or being reminded of them. When switching over to OmniFocus I thought I’d use their tagging system to help me with this.

On discovering I could add a tag to my forecast view I had an idea. If I want to build up habits why don’t I make sure I’m seeing them everyday.

So to this end I created new tasks such as ‘complete exercise rings’ and marked them with my ‘urgent ‘ tag. This means that when I see my forecast I’ll always see them. The only downside is that these don’t appear on the Apple Watch app, unless I’ve missed something of course – please let me know if I have.

The task itself is never actually marked as complete so I don’t have it repeating or anything. It’s just a visual reminder to be better.

How to view tags in your forecast view (OmniFocus)

How to, Productivity, Tech

A useful feature in OmniFocus 3 is the ability to add tags to your tasks. Whilst looking at the forecast view I realised I could customise and show 1 tag along with my calendar and scheduled tasks.

I find this useful when I have something I’d like to get done but don’t necessarily want to add a hard due date and time. I created an urgent tag that I use for this.

So the image above shows what tasks have been flagged as urgent for me, basically anything I want to be reminded of daily.

To do this simply go to the forecast view, tap on the eye symbol.

You’ll then see an option for tag, simply tap this and chose your tag.